Executive Virtual Assistant — Remote (Philippines)

Advanced Digital Automotive Group | Full-Time | Remote | MST Hours

Salary: Competitive — based on experience (USD, paid monthly)

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ABOUT THE ROLE

We are hiring an Executive Virtual Assistant to support our CEO and senior leadership team at Advanced Digital Automotive Group, a US-based digital marketing company specialising in SEO and digital solutions for the automotive industry.

This is not a task-ticker role. We need someone who takes ownership, drives things forward without being chased, and is confident enough to represent our company in direct communication with US clients, attorneys, and partners. If you need to be told what to do at every step, this is not the right fit.

You will be the person our CEO relies on to keep things moving — scheduling, client communication, travel, follow-ups, research, and anything else that needs to get done so the business runs smoothly.

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WHAT YOU WILL DO

Manage the CEO's calendar, schedule meetings, and coordinate across time zones

Make and receive calls to US clients, attorneys, vendors, and partners on behalf of the CEO

Book domestic and international travel — flights, hotels, transfers, and itineraries

Handle email triage, draft correspondence, and follow up on outstanding items

Track tasks and open items across multiple projects and make sure nothing falls through the cracks

Liaise with internal team members and external parties to coordinate information and action

Manage data, files, and records across Zoho and other company platforms

Identify process inefficiencies and proactively bring solutions — not just problems

Handle sensitive and confidential matters with professionalism and discretion

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WHAT WE NEED FROM YOU

3+ years of experience as an Executive Assistant, Personal Assistant, or Senior VA

Confident, neutral English — you will be speaking to US clients and professionals daily

Strong initiative — you see what needs to be done and you do it without waiting to be asked

Professional phone manner — comfortable calling law firms, clients, and vendors without hesitation

Excellent written English — emails, summaries, and follow-ups must be polished and professional

Reliable high-speed internet and a dedicated home workspace

Availability to work full-time on MST (Mountain Standard Time) hours

Strong organisational skills — you track everything, miss nothing, and follow through

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PREFERRED BUT NOT REQUIRED

Experience with the Zoho platform suite (Zoho CRM, Zoho Projects, Zoho Mail, or similar)

Previous experience supporting a CEO, Founder, or C-suite executive

Experience working with US-based companies or US clients

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WHAT THIS ROLE IS NOT

This is not a part-time or project-based position. We are hiring for a long-term full-time role.

This is not a role for someone who needs close supervision or step-by-step instruction.

This is not a passive admin role. You will be expected to think, act, and communicate independently.

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Only shortlisted candidates will be contacted.

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NOTE ON SALARY

Salary is competitive and based on experience. We pay in USD monthly. Current market rate for this profile in the Philippines is $800–$1,000/month. We are looking for the right person and will pay accordingly.

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Advanced Digital Automotive Group — Executive Virtual Assistant — Indeed / Upwork — May 2026